Note: For Outlook 2007, to turn off out-of-office replies, select Tools > Out of Office Assistant and uncheck the Send Out of Office auto-replies checkbox. If you want to modify the dates for your automatic reply or the message sent, use the steps above to modify your settings. Select Turn off to disable automatic out-of-office replies. When Outlook is setup to send automatic replies, you'll see a message under the ribbon with this information. If you want to send automatic replies to those outside your organization, we recommend choosing My contacts only. From there click on Advanced and then click on the Send/Receive button and check the box that says Schedule an automatic send/receive every and then choose an interval in minutes.Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. This can be configured by going to the File tab and then Options. Keep in mind for this to work Outlook must be running and connected to the Internet and you will most likely need to have the automatic send and receive enabled as well.
You should also test the rule by sending yourself an email from a different email address and see if you get a reply back. You can come back to your rule listing and turn off or delete the rule when you are done with it. If everything looks good then click on Finish and then Ok. You probably don’t want this option otherwise it will reply to all of the emails in your Inbox saying you are out of the office. If you need to add any special exceptions you can do it from the next page otherwise click on Next again.įinally review the configuration and decide if you want the rule to be turned on immediately and also if you want it to run on all the messages in your Inbox. Then where it says Look in change the dropdown to say Use Templates in File System and select the template you created earlier and click on Next. In the next step where it asks What do you want to do with the message check the box for reply using a specific template and then click on the link for a specific template on the bottom pane for Step 2 and click Next. You will get a popup message saying that this rule will apply to every message you receive and you should click on the Yes button. If you want the rule to apply to all emails and not have any specific conditions then leave all of the checkboxes in the step for Which condition(s) do you want to check section blank. Click the New Rule button and then click on Apply rule on messages I receive. Then within Outlook click on the File tab and then on Rules and Alerts. In the Save As dialog box, select Outlook Template as the type and give it a name and then save it. Then enter all the information you want in the body and subject of the message. Then click File and then click Save As.
Click New E-Mail and make sure to use plain text for the mail format.
The first step is to create a template to be used for the auto reply. So if you want to configure an auto reply to occur with specific information while you are gone you will have to create a rule to do so. If you are a Microsoft Outlook user and don’t have an Exchange email server taking care of your email like you would at the office then you might have noticed there is no out of the office option within Outlook. Configure an Outlook Auto Reply without an Exchange Server
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